Planning an event? Whether it’s a wedding, holiday party, product launch, or team celebration, a Photo Booth isn’t just entertainment—it’s a memory-making machine. But here’s the secret: the real magic happens when the booth is thoughtfully planned around your space, your crowd, and your goals.
From guest engagement to branding and keepsakes, here are 10 client-approved tips to help you plan the ultimate photo booth experience.
Not all booths are created equal.
Choosing the right style ensures your booth fits your vibe and your venue.
Booking early gives you more than peace of mind—it gives you options. From creating custom props to sourcing branded elements and assigning the perfect team, early planning allows us to help you bring your vision to life. Bonus: some venues have special load-in requirements, and advance notice helps us handle all the details.
Out of sight = out of mind. The best booth placement is where the action is—not in a hallway, side room, or out-of-the-way corner. Keep it visible and accessible, ideally in the same room as your main event. Booths like the 360 require extra space for traffic flow, so plan for at least 20% more than the minimum footprint. If you’re tight on space? Add a Roamer to bring the photo fun to the people.
Glossy prints and texted GIFs are great, but your keepsakes can go next-level. Think Metallic Pearl paper with an iridescent glow. Or photo magnets, mini frames, or branded folders guests can take home. Whether you’re hosting a black-tie wedding or a holiday mixer, custom keepsakes turn memories into mementos.
Unattended booths can work well for intimate parties or trade shows with staff support, but most events benefit from a live, friendly booth attendant. They do more than press buttons—they hype the energy, guide group shots, manage flow, and make sure the fun keeps going. If budget is tight, just remember: a booth that doesn’t get used is more expensive than one that gets used well.
Big event = big demand. If you’re expecting a large crowd, don’t risk a backup at the booth. Add a second setup on the opposite side of the room or mix things up with two different booth styles (e.g., a glam photo op and a 360 video experience). Guests love variety, and your event will run smoother with more opportunities to participate.
If you’re running a brand activation, trade show, or lead-gen campaign, photo booths can be a powerful tool. But remember: less is more. Ask for just 1–3 key data points (like name, email, and company) and collect anything else in a follow-up. Also, choose the right format—stationary booths are great for email capture, while Roamers work better with phone numbers. And no matter what, make sure the photo experience is worth the share. AI transformations, immersive backdrops, and branded video moments make it easy for guests to say yes.
Customization is expected. Personalization is what makes it memorable.
Sure, branded screens and overlays are a great start. But if you really want to make a statement, consider building out a mini set:
Whether your budget is modest or unlimited, there are creative ways to make the booth feel like a natural extension of your event.
Choose a booth that fits both your space and your style. A sleek, modern booth works beautifully in industrial venues and contemporary ballrooms. A wooden, rustic booth is perfect for barns or garden events.
That vintage mansion wedding? It probably doesn’t need a 360 platform in the middle of the parlor—but if you must have it, let’s find a tucked-away corner where it won’t clash. We’ll help you find the balance.
Timing is everything. For weddings, we recommend waiting until after dinner so guests can dive in without disrupting entrances or catering. Want early photos? A Roamer during cocktail hour is the perfect solution.
Also, think about your end time. If your booth ends before the party does, we’ll need to tear down in front of your guests—which can be messy and even a safety concern. Unless the booth is in a private area, it’s best to match your booth’s runtime with your event’s end time.
Not sure what timing works best? We’re happy to help guide you with a schedule that fits your vibe, venue, and budget.
A great photo booth is more than just a camera and a backdrop—it’s a carefully planned part of your event experience.
The earlier and more thoughtfully you plan, the better the results—and the more fun your guests will have. Have questions? Want help choosing the perfect booth for your event?
Let’s make magic happen—one fabulous photo at a time.